AECOM document controller in Riyadh, Saudi Arabia
Saudi Arabia - Ar Riyad, Riyadh
As a Document Controller you will be part of the on-site team and responsible for coordinating and managing all the document control and information flow requirements relating to incoming and outgoing drawings, instructions, requests for information, correspondence, and reports.
Monitoring the information flow on the in-house collaboration tool (ProjectWise).
Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation.
General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing.
Information Management & Archiving:
Receive and archive all electronic information and hard copies as required.
Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol.
Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate.
Information Management System (IMS):
Prepare and issue formal Transmittals for all outgoing information.
Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents.
Monitor incoming queries (RFI’s) and information on ProjectWise to ensure all actions are completed.
Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time.
Act as first point of contact for contractor queries regarding the IMS and provide training where necessary.
Monitor project programme to highlight key dates and aid their successful completion.
Prepare and update reports, minutes, and other documentation as necessary.
Assist team members with the relevant document management procedures.
Collect and/or track other data as required by the project team
Print drawings and documents as necessary.
Specific Skills Required:
Examples could include:
Specific Language requirements
Good working knowledge of FIDIC contracts or similar
Specific systems or tools used – ETABS, SAFE etc.
Specific industry and project experience – ports, rail, highways
Requirements for driving licenses
Mandatory Professional Certifications
Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
May revise system or schedule as required to ensure timely approvals and distribution.
Ensures changes to document in a timely fashion in order to meet set deadlines.
Responsible for coordination with other parties to make sure document edits are made and proofed.
Tracks and keeps records of documents.
Follows standardized procedures but may have to use discretion to complete project.
Ensures document tracking and production system is maintained.
Prepares and maintains a document control system for all forms of documentation.
Makes copies of drawing for production and other company employees.
Assures that all completed documents have been signed-off by the appropriate personnel.
Distributes copies of documents to the appropriate personnel.
Implements and follows company quality assurance program procedures.
7 year min experience.
Previous document control experience;
Experience with Construction Document Control systems beneficial;
Some construction knowledge/background;
Understanding of shop drawings / architectural drawings
- Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools.
What We Offer
When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Job Category Administrative Support / Secretarial
Business Line Construction Services
Business Group Design and Consulting Services Group (DCS)
Country Saudi Arabia
Position Status Full-Time
Requisition/Vacancy No. 224561BR
Clearance Required No
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.